improvement(processing): reduce redundant DB queries in execution preprocessing (#3320)

* improvement(processing): reduce redundant DB queries in execution preprocessing

* improvement(processing): add defensive ID check for prefetched workflow record

* improvement(processing): fix type safety in execution error logging

Replace `as any` cast in non-SSE error path with proper `buildTraceSpans()`
transformation, matching the SSE error path. Remove redundant `as any` cast
in preprocessing.ts where the types already align.

* improvement(processing): replace `as any` casts with proper types in logging

- logger.ts: cast JSONB cost column to `WorkflowExecutionLog['cost']` instead
  of `any` in both `completeWorkflowExecution` and `getWorkflowExecution`
- logger.ts: replace `(orgUsageBefore as any)?.toString?.()` with `String()`
  since COALESCE guarantees a non-null SQL aggregate value
- logging-session.ts: cast JSONB cost to `AccumulatedCost` (the local
  interface) instead of `any` in `loadExistingCost`

* improvement(processing): use exported HighestPrioritySubscription type in usage.ts

Replace inline `Awaited<ReturnType<typeof getHighestPrioritySubscription>>`
with the already-exported `HighestPrioritySubscription` type alias.

* improvement(processing): replace remaining `as any` casts with proper types

- preprocessing.ts: use exported `HighestPrioritySubscription` type instead
  of redeclaring via `Awaited<ReturnType<...>>`
- deploy/route.ts, status/route.ts: cast `hasWorkflowChanged` args to
  `WorkflowState` instead of `any` (JSONB + object literal narrowing)
- state/route.ts: type block sanitization and save with `BlockState` and
  `WorkflowState` instead of `any`
- search-suggestions.ts: remove 8 unnecessary `as any` casts on `'date'`
  literal that already satisfies the `Suggestion['category']` union

* fix(processing): prevent double-billing race in LoggingSession completion

When executeWorkflowCore throws, its catch block fire-and-forgets
safeCompleteWithError, then re-throws. The caller's catch block also
fire-and-forgets safeCompleteWithError on the same LoggingSession. Both
check this.completed (still false) before either's async DB write resolves,
so both proceed to completeWorkflowExecution which uses additive SQL for
billing — doubling the charged cost on every failed execution.

Fix: add a synchronous `completing` flag set immediately before the async
work begins. This blocks concurrent callers at the guard check. On failure,
the flag is reset so the safe* fallback path (completeWithCostOnlyLog) can
still attempt recovery.

* fix(processing): unblock error responses and isolate run-count failures

Remove unnecessary `await waitForCompletion()` from non-SSE and SSE error
paths where no `markAsFailed()` follows — these were blocking error responses
on log persistence for no reason. Wrap `updateWorkflowRunCounts` in its own
try/catch so a run-count DB failure cannot prevent session completion, billing,
and trace span persistence.

* improvement(processing): remove dead setupExecutor method

The method body was just a debug log with an `any` parameter — logging
now works entirely through trace spans with no executor integration.

* remove logger.debug

* fix(processing): guard completionPromise as write-once (singleton promise)

Prevent concurrent safeComplete* calls from overwriting completionPromise
with a no-op. The guard now lives at the assignment site — if a completion
is already in-flight, return its promise instead of starting a new one.
This ensures waitForCompletion() always awaits the real work.

* improvement(processing): remove empty else/catch blocks left by debug log cleanup

* fix(processing): enforce waitForCompletion inside markAsFailed to prevent completion races

Move waitForCompletion() into markAsFailed() so every call site is
automatically safe against in-flight fire-and-forget completions.
Remove the now-redundant external waitForCompletion() calls in route.ts.

* fix(processing): reset completing flag on fallback failure, clean up empty catch

- completeWithCostOnlyLog now resets this.completing = false when
  the fallback itself fails, preventing a permanently stuck session
- Use _disconnectError in MCP test-connection to signal intentional ignore

* fix(processing): restore disconnect error logging in MCP test-connection

Revert unrelated debug log removal — this file isn't part of the
processing improvements and the log aids connection leak detection.

* fix(processing): address audit findings across branch

- preprocessing.ts: use undefined (not null) for failed subscription
  fetch so getUserUsageLimit does a fresh lookup instead of silently
  falling back to free-tier limits
- deployed/route.ts: log warning on loadDeployedWorkflowState failure
  instead of silently swallowing the error
- schedule-execution.ts: remove dead successLog parameter and all
  call-site arguments left over from logger.debug cleanup
- mcp/middleware.ts: drop unused error binding in empty catch
- audit/log.ts, wand.ts: promote logger.debug to logger.warn in catch
  blocks where these are the only failure signal

* revert: undo unnecessary subscription null→undefined change

getHighestPrioritySubscription never throws (it catches internally
and returns null), so the catch block in preprocessExecution is dead
code. The null vs undefined distinction doesn't matter and the
coercions added unnecessary complexity.

* improvement(processing): remove dead try/catch around getHighestPrioritySubscription

getHighestPrioritySubscription catches internally and returns null
on error, so the wrapping try/catch was unreachable dead code.

* improvement(processing): remove dead getSnapshotByHash method

No longer called after createSnapshotWithDeduplication was refactored
to use a single upsert instead of select-then-insert.

---------

Author: waleedlatif1

apps/sim/app/api/billing/update-cost/route.ts

@@ -33,7 +33,6 @@ export async function POST(req: NextRequest) {
     logger.info(`[${requestId}] Update cost request started`)
 
     if (!isBillingEnabled) {
-      logger.debug(`[${requestId}] Billing is disabled, skipping cost update`)
       return NextResponse.json({
         success: true,
         message: 'Billing disabled, cost update skipped',

apps/sim/app/api/chat/[identifier]/otp/route.ts

@@ -117,8 +117,6 @@ export async function POST(
   const requestId = generateRequestId()
 
   try {
-    logger.debug(`[${requestId}] Processing OTP request for identifier: ${identifier}`)
-
     const body = await request.json()
     const { email } = otpRequestSchema.parse(body)
 
@@ -211,8 +209,6 @@ export async function PUT(
   const requestId = generateRequestId()
 
   try {
-    logger.debug(`[${requestId}] Verifying OTP for identifier: ${identifier}`)
-
     const body = await request.json()
     const { email, otp } = otpVerifySchema.parse(body)
 

apps/sim/app/api/chat/[identifier]/route.ts

@@ -42,8 +42,6 @@ export async function POST(
   const requestId = generateRequestId()
 
   try {
-    logger.debug(`[${requestId}] Processing chat request for identifier: ${identifier}`)
-
     let parsedBody
     try {
       const rawBody = await request.json()
@@ -294,8 +292,6 @@ export async function GET(
   const requestId = generateRequestId()
 
   try {
-    logger.debug(`[${requestId}] Fetching chat info for identifier: ${identifier}`)
-
     const deploymentResult = await db
       .select({
         id: chat.id,

apps/sim/app/api/creators/route.ts

@@ -95,11 +95,6 @@ export async function POST(request: NextRequest) {
     const body = await request.json()
     const data = CreateCreatorProfileSchema.parse(body)
 
-    logger.debug(`[${requestId}] Creating creator profile:`, {
-      referenceType: data.referenceType,
-      referenceId: data.referenceId,
-    })
-
     // Validate permissions
     if (data.referenceType === 'user') {
       if (data.referenceId !== session.user.id) {

apps/sim/app/api/form/[identifier]/route.ts

@@ -58,8 +58,6 @@ export async function POST(
   const requestId = generateRequestId()
 
   try {
-    logger.debug(`[${requestId}] Processing form submission for identifier: ${identifier}`)
-
     let parsedBody
     try {
       const rawBody = await request.json()
@@ -300,8 +298,6 @@ export async function GET(
   const requestId = generateRequestId()
 
   try {
-    logger.debug(`[${requestId}] Fetching form info for identifier: ${identifier}`)
-
     const deploymentResult = await db
       .select({
         id: form.id,

apps/sim/app/api/help/route.ts

@@ -77,8 +77,6 @@ export async function POST(req: NextRequest) {
       }
     }
 
-    logger.debug(`[${requestId}] Help request includes ${images.length} images`)
-
     const userId = session.user.id
     let emailText = `
 Type: ${type}

apps/sim/app/api/knowledge/search/route.ts

@@ -186,8 +186,6 @@ export async function POST(request: NextRequest) {
             valueTo: filter.valueTo,
           }
         })
-
-        logger.debug(`[${requestId}] Processed ${structuredFilters.length} structured filters`)
       }
 
       if (accessibleKbIds.length === 0) {
@@ -220,7 +218,6 @@ export async function POST(request: NextRequest) {
 
       if (!hasQuery && hasFilters) {
         // Tag-only search without vector similarity
-        logger.debug(`[${requestId}] Executing tag-only search with filters:`, structuredFilters)
         results = await handleTagOnlySearch({
           knowledgeBaseIds: accessibleKbIds,
           topK: validatedData.topK,
@@ -244,7 +241,6 @@ export async function POST(request: NextRequest) {
         })
       } else if (hasQuery && !hasFilters) {
         // Vector-only search
-        logger.debug(`[${requestId}] Executing vector-only search`)
         const strategy = getQueryStrategy(accessibleKbIds.length, validatedData.topK)
         const queryVector = JSON.stringify(await queryEmbeddingPromise)
 

apps/sim/app/api/knowledge/search/utils.ts

@@ -1,11 +1,8 @@
 import { db } from '@sim/db'
 import { document, embedding } from '@sim/db/schema'
-import { createLogger } from '@sim/logger'
 import { and, eq, inArray, isNull, sql } from 'drizzle-orm'
 import type { StructuredFilter } from '@/lib/knowledge/types'
 
-const logger = createLogger('KnowledgeSearchUtils')
-
 export async function getDocumentNamesByIds(
   documentIds: string[]
 ): Promise<Record<string, string>> {
@@ -140,17 +137,12 @@ function buildFilterCondition(filter: StructuredFilter, embeddingTable: any) {
   const { tagSlot, fieldType, operator, value, valueTo } = filter
 
   if (!isTagSlotKey(tagSlot)) {
-    logger.debug(`[getStructuredTagFilters] Unknown tag slot: ${tagSlot}`)
     return null
   }
 
   const column = embeddingTable[tagSlot]
   if (!column) return null
 
-  logger.debug(
-    `[getStructuredTagFilters] Processing ${tagSlot} (${fieldType}) ${operator} ${value}`
-  )
-
   // Handle text operators
   if (fieldType === 'text') {
     const stringValue = String(value)
@@ -208,7 +200,6 @@ function buildFilterCondition(filter: StructuredFilter, embeddingTable: any) {
     const dateStr = String(value)
     // Validate YYYY-MM-DD format
     if (!/^\d{4}-\d{2}-\d{2}$/.test(dateStr)) {
-      logger.debug(`[getStructuredTagFilters] Invalid date format: ${dateStr}, expected YYYY-MM-DD`)
       return null
     }
 
@@ -287,9 +278,6 @@ function getStructuredTagFilters(filters: StructuredFilter[], embeddingTable: an
       conditions.push(slotConditions[0])
     } else {
       // Multiple conditions for same slot - OR them together
-      logger.debug(
-        `[getStructuredTagFilters] OR'ing ${slotConditions.length} conditions for ${slot}`
-      )
       conditions.push(sql`(${sql.join(slotConditions, sql` OR `)})`)
     }
   }
@@ -380,8 +368,6 @@ export async function handleTagOnlySearch(params: SearchParams): Promise<SearchR
     throw new Error('Tag filters are required for tag-only search')
   }
 
-  logger.debug(`[handleTagOnlySearch] Executing tag-only search with filters:`, structuredFilters)
-
   const strategy = getQueryStrategy(knowledgeBaseIds.length, topK)
   const tagFilterConditions = getStructuredTagFilters(structuredFilters, embedding)
 
@@ -431,8 +417,6 @@ export async function handleVectorOnlySearch(params: SearchParams): Promise<Sear
     throw new Error('Query vector and distance threshold are required for vector-only search')
   }
 
-  logger.debug(`[handleVectorOnlySearch] Executing vector-only search`)
-
   const strategy = getQueryStrategy(knowledgeBaseIds.length, topK)
 
   const distanceExpr = sql<number>`${embedding.embedding} <=> ${queryVector}::vector`.as('distance')
@@ -489,23 +473,13 @@ export async function handleTagAndVectorSearch(params: SearchParams): Promise<Se
     throw new Error('Query vector and distance threshold are required for tag and vector search')
   }
 
-  logger.debug(
-    `[handleTagAndVectorSearch] Executing tag + vector search with filters:`,
-    structuredFilters
-  )
-
   // Step 1: Filter by tags first
   const tagFilteredIds = await executeTagFilterQuery(knowledgeBaseIds, structuredFilters)
 
   if (tagFilteredIds.length === 0) {
-    logger.debug(`[handleTagAndVectorSearch] No results found after tag filtering`)
     return []
   }
 
-  logger.debug(
-    `[handleTagAndVectorSearch] Found ${tagFilteredIds.length} results after tag filtering`
-  )
-
   // Step 2: Perform vector search only on tag-filtered results
   return await executeVectorSearchOnIds(
     tagFilteredIds.map((r) => r.id),

apps/sim/app/api/logs/execution/[executionId]/route.ts

@@ -34,10 +34,6 @@ export async function GET(
 
     const authenticatedUserId = authResult.userId
 
-    logger.debug(
-      `[${requestId}] Fetching execution data for: ${executionId} (auth: ${authResult.authType})`
-    )
-
     const [workflowLog] = await db
       .select({
         id: workflowExecutionLogs.id,
@@ -125,11 +121,6 @@ export async function GET(
       },
     }
 
-    logger.debug(`[${requestId}] Successfully fetched execution data for: ${executionId}`)
-    logger.debug(
-      `[${requestId}] Workflow state contains ${Object.keys((snapshot.stateData as any)?.blocks || {}).length} blocks`
-    )
-
     return NextResponse.json(response)
   } catch (error) {
     logger.error(`[${requestId}] Error fetching execution data:`, error)

apps/sim/app/api/mcp/tools/execute/route.ts

@@ -83,7 +83,6 @@ export const POST = withMcpAuth('read')(
             serverId: serverId,
             serverName: 'provided-schema',
           } as McpTool
-          logger.debug(`[${requestId}] Using provided schema for ${toolName}, skipping discovery`)
         } else {
           const tools = await mcpService.discoverServerTools(userId, serverId, workspaceId)
           tool = tools.find((t) => t.name === toolName) ?? null