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@@ -129,53 +129,6 @@ Completing content in the Academy earns you valuable credentials that you can sh
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**Certificates**: You earn an official Certificate of Completion after passing a Certification exam. While the learning and exams are free, the issuance of the official certificate is an optional, paid feature.
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## Joining Through Invitations
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You can invite people to join the Academy. Learn [how to create invitations](../../identity/users/user-invitations/index.md/#how-to-create-an-invitation).
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The Academy supports two distinct roles, each with its own invitation process and access levels.
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After the invitation is created, there are two different invitation flows based on the assigned role.
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### Academy Admin
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Academy administrators have full management capabilities and follow this invitation flow:
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1.**Receive admin invitation**: You'll get an invitation link via email with administrative privileges.
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2.**Accept invitation**: Click the invitation link to gain full administrative access
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3.**Access instructor console**: Navigate to the instructor dashboard to manage content
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4.**Manage content and analytics**: Create, edit, and monitor learning content while viewing detailed analytics
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**Scenario**: Onboarding a new training coordinator
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- Goal: Grant administrative access to a new team member who will manage Academy content and oversee learner progress.
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- Configuration:
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- Email: Set to the coordinator's specific email address.
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- Roles: Assign `Academy Admin` role for full administrative privileges.
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- Teams: Add to `Academy-Management` team for collaboration with other administrators.
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- Quota: Set to `1` for secure, single-use access.
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- Description: "New training coordinator - full Academy management access".
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### Academy Learner
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Learners join the Academy to access educational content through this streamlined process:
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1.**Receive content invitation**: You'll get an invitation link via email to join Academy content.
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2.**Accept invitation**: Click the link to automatically join the organization
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3.**Auto-enrollment**: You're automatically added to the organization and assigned teams
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4.**Gain content access**: Receive Academy Content Access permissions
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5.**Start learning**: Access all learning materials and enroll in courses
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**Scenario**: Enrolling new employees in company training program
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- Goal: Provide streamlined access to Academy learning content for new hires as part of their onboarding process.
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- Configuration:
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- Email: Use company domain pattern (e.g., `*@company.com`) to allow all employees to join.
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- Roles: Assign `Academy Learner` role for access to learning materials.
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- Teams: Add to `Company-Training-Cohort` team to track progress collectively.
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- Expiration date: Set to end of training period (e.g., 90 days from creation).
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- Description: "Q1 2025 new employee training program access".
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